Start with the agreed reserve
The percentage comes from your charter agreement. For crewed charters, Burgess gives a guide of 30–40%. This calculator starts at 35% for motor-yacht APA scenarios.
APA, fuel & crew — made simple
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Choose a yacht, adjust the details and get a quick charter estimate. See what you may spend, how much APA to allow and which extras still need checking.
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APA & yacht charter cost calculator
Start with an example or enter your own quote. More detailed allowances stay under the expandable options. Suggested rates are sample midpoints or labelled planning assumptions, not live offers.
The quick answer
What is APA in yacht charter?
APA means Advance Provisioning Allowance. It is a prepaid account for agreed expenses such as fuel, provisions and berthing. The captain accounts for spending; the balance is reconciled at the end of the charter.
Pay actual running expenses
Fuel and other covered expenses come out of the allowance. Do not add them to APA again as if they were a second charge.
Settle the difference
Ask for an account of spending. Unused funds are returned under the agreement; if expenses exceed the reserve, allow for a top-up.
Reference: Burgess charter FAQs. The operator’s terms control the actual arrangement.
Two different numbers
Your spending is not the same as your reserve
Estimated trip spending adds the base charter, any separate staff charges, modelled expenses and the extras you enter. It excludes the refundable deposit.
Funds incl. reserve & deposit also allows for money tied up in an unused APA balance and the security deposit. It is a cash budget, not a statement that everything is payable on the same date.
Transparent starting values
Where do the estimates come from?
Sources checked on 14 September 2026. These are static reference values. Published seasonal endpoints are used as simple midpoints, not booking-weighted averages or a survey of the whole market.
Published prices used in the calculator
| Reference | Published figures | Starting value used |
|---|---|---|
| Lagoon 42 (2023) | €4,100–€10,500 / week | €7,300 midpoint, compact catamaran|
| Lagoon 51 / Bali 5.4 | €10,400–€21,500 / €14,000–€27,200 per week | Average of both midpoints: €18,275 → €18,300|
| Skipper / chef | €250 / person / day, meals extra | €250 each, independently editable|
| Skipper + hostess | €250 + €230 / day | €480 small-boat team example; excludes chef|
| Luxury yachts under 50ft | €4,000–€15,000 / week | €9,500 midpoint for 10–14m motor scenario|
| Luxury yachts 50–65ft | €15,000–€40,000 / week | €27,500 midpoint for 15–19m motor scenario|
| Luxury yachts 65–100ft | Two brackets: €40,000–€70,000 and €70,000–€100,000 | Mean of the two midpoints: €70,000 for 20–29m motor scenario
- Cata Sailing price list: catamaran seasonal endpoints and daily staffing. The compact catamaran starts with a €600 comfort pack and €2,500 deposit. The 15–19m example uses a €750 average fixed pack and €3,000 published deposit; verify the actual quote.
- Windward Yachts cost guide: broad luxury-market price brackets. Metric categories are approximate matches to its feet-based brackets.
- Burgess charter FAQs: APA, crew inclusion and the possibility of short-charter premiums.
Other assumptions, limits & calculation method
Sailing-yacht defaults and motor yachts above 30m use editorial scenarios, not verified average prices. The same applies to the 20–29m catamaran. For catamarans from 30m upwards, enter your own quote: this sample does not support a useful average. All length and yacht-type options remain selectable.
Fuel defaults are broad modelling assumptions, not vessel tests: consumption changes with hull design, engines, speed, sea state and generator load. The €1.80/litre value is an editable allowance, not a marina price checked today. Sailing-catamaran profiles are not power-catamaran profiles.
Food starts at €50 per guest/day on smaller boats or €100 on larger yachts. Marina rates, generator use and meal allowances are editorial inputs. These are neither local tariffs nor market averages. Change them for your route, and enter zero for included services.
Separate full-crew pricing on large yachts requires your own team quote. The €480 small-boat example is a skipper plus hostess only. A chef is added once, either within the quoted team rate or as a separate daily charge.
Weekly rate × days ÷ 7 gives the base charter. Fuel litres = (all-engine litres/hour × daily motoring hours + other litres/day) × days. Running costs = separately charged fuel + food + crew meals + paid marina nights + other operating extras. APA = base charter × selected percentage.
Estimated spending = base + separate crew/chef + running costs + fixed extras + entered base-price tax + optional tip. Funds to allow = spending + any modelled unused APA + refundable deposit. A tax percentage is applied only to the base price; enter other taxes or complex adjustments as a separate fixed amount.
Rates can differ sharply by season, destination and yacht. A proportional one-day price is not a bookable day-charter offer. Guest count divides the budget and estimates provisions; it does not confirm passenger capacity. Your own base quote is retained when you change boat profiles, while the running-cost suggestions are refreshed.
Before you book
APA calculator questions
Do all yacht charters use APA?
No. Some bareboat or skippered bookings charge expenses separately, and some offers include specified services. Select the arrangement in your quote, then set included expenses to zero.
Is APA the same as a security deposit?
No. APA funds agreed spending. A security deposit covers a separate contractual risk and may be held or charged temporarily. The calculator shows it separately from expected trip spending.
Should I add crew and chef costs?
Only when they are extra. Select “Crew included” when the base rate covers the crew. If a chef is already in that package or your separately quoted team rate, select “Chef included”.
Can I use a quote I already have?
Yes. Enter it in “Base charter price” and select whether it covers one week or your whole trip. Match the taxes and included services to the quote. Your entered base rate will stay in place when you adjust the yacht profile.
Does this give me a booking price?
No. It is a fast planning scenario. Prices and availability come from the charter provider. Compare actual offers once you have a budget, then replace the assumptions with the quoted figures.
From estimate to shortlist
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Use your estimate to compare real charter offers. Check the base rate, crew arrangement and compulsory extras before booking.
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